A common example would be materials that are purchased for a specific job. Essentially, a non-stock item is just a way to make your data entry easier and is normally only used when you don’t want any type of inventory tracking for that item. Non-stock items usually post to a cost of goods sold account or expense account at the time of purchase, so the the timing of that cost may not match the timing of the related income. When you sell a non-stock item, no cost gets associated with that sale so you can’t determine profit for that item (there is one exception that I’ll cover later). That means there is no way to see if you have any on hand, and it’s much harder to find out how many were bought or sold, and what your cost is. Non-stock items can be bought and sold, but they are not tracked in inventory like stock items are. For example, the Inventory Profitability Report, Inventory Stock Status Report, Inventory Unit Activity Report, and Inventory Valuation Report will show your stock items (including serialized items and assemblies) but not non-stock or other item classes. Because more information is tracked for stock items than for the other item types, stock items give you more reporting options. When you sell a stock item, inventory is relieved and the related cost is associated with the sale so you can determine the profit for that sale. Sage 50 keeps track of how many you buy and sell, what they cost, and how many are on hand. Stock items are what you normally think of as an inventory item. To understand when to use non-stock items, you need to understand how they differ from stock items, so we’ll cover both of them in this tip.ĭespite what the names sound like, the choice between Stock and Non-Stock has nothing to do with whether or not you normally keep an item on hand, but everything to do with how you want to account for those items.
Choosing the right class is very important so I want to shed some light on the most commonly misunderstood item type, the non-stock item. When setting up an item to be bought or sold in Sage 50 you have to choose an item class.
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